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Executive & Administrative Support:

• Provide high-level administrative support to assigned Vice President/Senior Vice President
• Exercise discretion and independent judgment to ensure efficient office operations
• Manage complex calendars, schedule meetings, coordinate conflicts, and arrange travel and logistics
• Screen and triage telephone calls and visitors; respond to inquiries and handle sensitive matters in accordance with hospital policies
• Prepare correspondence, memoranda, reports, presentations, meeting agendas, and minutes often involving confidential or sensitive information
• Open, sort, and distribute mail; draft routine correspondence independently
• Develop and support the development of presentation materials

Reporting & Data Management:

• Research, gather, interpret, and maintain data to develop confidential and complex statistical and administrative reports
• Compile and verify data using spreadsheet software; ensure accuracy, completeness, and appropriate formatting
• Establish, maintain, and organize departmental files and records
• Develop presentations and background materials for meetings, events, and leadership initiatives

Operational & Logistical Coordination:

• Coordinate meetings, conferences, retreats, and events, including room reservations and catering
• Assist in developing and monitoring timelines related to faculty, residency, and graduate medical education programs
• Process physician expense reimbursements, invoices, payroll, petty cash, and other departmental financial transactions
• Facilitate physician credentialing and ensure required documentation remains current

SEND RESUME ASAP TO JOBS@P1STAFFING.COM

Job Title: Executive Administrative Assistant

Job Description:

• Providing comprehensive administrative support to senior executives.
• Managing executive calendars, scheduling meetings, and arranging travel.
• Preparing detailed reports, professional presentations, and business correspondence.
• Coordinating internal and external executive communications.
• Handling sensitive and confidential information with utmost discretion.
• Organizing and maintaining meticulous records and files in the executive office.
• Assisting in special projects and initiatives as required.

Requirements:

• Demonstrated experience as an executive administrative assistant or in a similar capacity.
• Proficiency in the Microsoft Office Suite, with advanced skills in Word, Excel, and PowerPoint.
• Exceptional communication abilities and strong organizational aptitude.
• Ability to prioritize tasks effectively and work autonomously when needed.
• Keen attention to detail and adept problem-solving capabilities.
• Commitment to maintaining confidentiality and exercising discretion.

If you are a meticulous professional with exceptional time management and organizational competencies, we invite you to join our team as an Executive Administrative Assistant. Support our executives in realizing their objectives and make a meaningful impact within our organization.